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Administrative Assistant

Boston, MA 02109

Posted: 08/27/2026 Employment Type: Contract Job Number: 29176049

Job Description

Basic Purpose:

The Administrative Assistant is an integral part of Client's North America Sales leadership team. This is a great entry point for an early career professional who wants exposure to how a high-performing sales organization operates. You'll work closely with senior leaders, build strong business and communication skills, and contribute to day-to-day execution that keeps the team running smoothly. Success in this role comes from being organized, curious, proactive, and comfortable juggling priorities in a fast-paced, collaborative environment.

Primary Responsibilities:
  • Provide day-to-day administrative support, including travel coordination, expense reporting, calendar management, and team meeting logistics (agendas, notes, and follow-ups as needed).
  • Coordinate all aspects of travel, including booking flights, hotels, and car service;preparing itineraries;and supporting international travel requirements as needed.
  • Manage calendars in Outlook by scheduling meetings and conference calls, resolving conflicts, coordinating rooms, and supporting video conference setup and materials.
  • Prepare and submit expense reports in a timely manner;follow up on discrepancies and missing receipts to keep records current.
  • Handle additional administrative tasks such as maintaining and distributing reports, managing distribution lists, submitting technology requests, preparing copies, ordering office supplies, coordinating equipment needs, routing mail/packages, and greeting guests.
  • Support internal business initiatives and help produce polished, high-quality documents and presentations.
  • Assist the team with onboarding and offboarding activities for employees.
  • Process invoices and create funding requests using internal platforms.
  • Help coordinate client gifts, meal reservations, and team events to support relationship-building and culture.
  • Support ad hoc projects and provide backup coverage for other administrative assistants, as needed.
  • Other duties may be assigned to meet the business needs.

Job Requirements:
  • Bachelor's Degree, Associate's Degree, or equivalent experience.
  • Prior administrative or coordinator experience preferred.
  • Investment management industry experience preferred but not required.
  • Comfortable supporting multiple professionals with calendar scheduling and travel coordination.
  • Strong organization, attention to detail, prioritization skills, and reliable follow-up.
  • Excellent written, verbal and strong interpersonal communication skills.
  • Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook;interest in building presentation/document skills is a plus.
  • Familiarity with Concur, SharePoint, and Ariba is a plus (training can be provided).
  • Flexible attitude with the willingness to take on new assignments.

Meet Your Recruiter

Robyn Banks

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About Boston, MA

Ready to take your career to new heights? Explore our job opportunities in the vibrant Boston, Massachusetts area! Known for its rich history, world-class universities, and thriving tech and healthcare sectors, Boston offers a unique blend of opportunity and charm. Imagine working near iconic landmarks like the Freedom Trail, indulging in delicious clam chowder, catching a show at the Boston Opera House, or cheering on the beloved Red Sox at Fenway Park. With renowned art galleries, theaters, and the stunning Boston Common right at your doorstep, there’s no shortage of ways to enjoy work-life balance in this dynamic city. Discover your next career move in Boston today!
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Drew Anson

Chief Delivery Officer

Drew Anson is Chief Delivery Officer at Phaxis, a Workforce Solutions Company based in New York.

In this role, Drew leads the delivery and recruiting working closely with the leadership team to define a model that is efficient at supporting the firm s current needs and is scalable for future growth.

Drew is a seasoned executive with more than 13 years of Services & Recruitment experience. In that time, he has supported numerous Fortune 100/500/1000 organizations across industries by providing global workforce solutions, namely resources and thought leadership for large-scale projects, implementations, and managed services.

Prior to joining Phaxis predecessor firm Park Hudson in 2021, Drew spent three years at engineering technology and talent solutions firm, Collabera, as Director of Sales in North Carolina. Earlier in his career, he spent nearly eight years at Insight Global, most recently as Sales Manager of the Columbus, OH office.

He holds a degree from Central Michigan University in Sales & Marketing.

Favorite Book: Extreme Ownership Jocko Willink & Leif Babin
Favorite Team: Michigan Wolverines
Inspirational Quote: There is no substitute for hard work. Thomas A. Edison