Phaxis

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Office Manager

New York, NY 10018

Posted: 03/24/2025 Employment Type: Contract Job Number: 25022650 Pay Rate: 20-25 USD/Hour

Job Description

Mid Town Manhatta Non Profit - Office Manager / Coordinator on a contract basis.

The Manager for is responsible for facilitating operations of the small department ensuring smooth operations of the program. S/he will support the Associate Director of Compliance and Operations, Community Client Program to ensure HRA contract deliverables are met timely, accurately, and within budget and legal documents meet the court's requirements within specified timeframe when needed. S/he will be responsible for supporting the logistical needs of the program to ensure operational efficiency.

Primary Responsibilities:
  • Supports the Associate Director of Compliance and Operations, Community Client Program to ensure that time is planned and expended with maximum efficiency and effectiveness.
  • Supervise administrative assistant
  • Submits onboarding/off-boarding for staff and Interns
  • Submits IT requests, troubleshoots IT related issues for staff, and manages devices for clients through Telecommunication
  • Supports the Annual Reports project
  • Processes client related purchases and client relief services
  • Oversees office maintenance schedules and repairs
  • Manages in-office staff attendance schedule and personnel calendar
  • Submits and tracks monthly office expenses, work expenses, reconciliations for petty cash and credit cards in conjunction with the CGP Finance Department
  • Provides administrative assistance to the CGP Legal Department as needed
  • Tracks staff trainings to ensure agency training requirements are completed
  • Purchases and tracks office supplies, metro cards and manages program inventory
  • Updates caseload assignments in Safeguard and JACKIE
  • Reviews the monthly Heavy Duty Cleaning submissions to HRA
  • Liaises between vital records, funeral homes and program to obtain birth and death certificates
  • Manages on-call schedule for the Management Team
  • Maintains a primary office presence (4 days a week) and is available outside 9-5 work hours as needed
  • Serves as receptionist phone back up
Hours 9-5 $20-25 an hour.

Meet Your Recruiter

Tim Barber

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Drew Anson

Chief Delivery Officer

Drew Anson is Chief Delivery Officer at Phaxis, a Workforce Solutions Company based in New York.

In this role, Drew leads the delivery and recruiting working closely with the leadership team to define a model that is efficient at supporting the firm s current needs and is scalable for future growth.

Drew is a seasoned executive with more than 13 years of Services & Recruitment experience. In that time, he has supported numerous Fortune 100/500/1000 organizations across industries by providing global workforce solutions, namely resources and thought leadership for large-scale projects, implementations, and managed services.

Prior to joining Phaxis predecessor firm Park Hudson in 2021, Drew spent three years at engineering technology and talent solutions firm, Collabera, as Director of Sales in North Carolina. Earlier in his career, he spent nearly eight years at Insight Global, most recently as Sales Manager of the Columbus, OH office.

He holds a degree from Central Michigan University in Sales & Marketing.

Favorite Book: Extreme Ownership Jocko Willink & Leif Babin
Favorite Team: Michigan Wolverines
Inspirational Quote: There is no substitute for hard work. Thomas A. Edison