Phaxis

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Administrative & HR Assistant

Shirley, NY 11967

Posted: 11/12/2024 Employment Type: Direct Placement Job Number: 23510661 Pay Rate: 65000.0-75000.0 USD/Year

Job Description

Summary: Provides administrative support to management & staff with duties related to HR, Operations, Business Administration, Customer Service and others.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
Human Resources: The highest level of discretion is required due to this position's exposure to confidential employee records.
Reviews and approves weekly payroll and submits to payroll vendor for processing. Maintain payroll & PTO records for all employees, generates reporting as needed Acts as a liaison with recruiting agencies and PEO vendor. Executes pre & post-employment administration. Onboards new employees Maintains personnel files. Coordinates employee events Maintains bulletin boards and ensures all required postings are up-to-date. Executes 401k reporting and directs employee questions Generates and maintains documentation pertaining to performance (as directed) and incidents/accidents including regulatory compliance records Generates other reporting as needed Other Administrative duties/Customer Service Process Accounts Receivable payments Makes collection calls and coordinates appropriate action on overdue accounts Execute other Accounts Receivable tasks as needed Process Order Entry: Overflow, and backup to cover others PTO Distributes incoming mail. Assists management with correspondence Coordinate building & equipment maintenance Generate reports for management Assist Customer Service as needed Order and maintain office supplies Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities Phone System: set outgoing messages, train new staff to use phone system, office equipment The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.

Education/Experience: Bachelor's degree (B. A.) from four-year college or university;or three to five years related experience and/or training;or equivalent combination of education and experience.
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About Shirley, NY

Looking to kickstart your career in the vibrant town of Shirley, New York? Dive into a world of endless opportunities in this lively Long Island community. With its close proximity to stunning beaches like Smith Point County Park and Fire Island National Seashore, as well as a rich cultural scene that includes the nearby Patchogue Theatre for the Performing Arts and the vibrant local art galleries, Shirley offers the perfect blend of work and play. Whether you're exploring the unique cuisine spots, embarking on outdoor adventures at Wertheim National Wildlife Refuge, or catching a game at the Ronkonkoma Hub, there's something here for everyone. Check out our exciting job listings in Shirley today and embark on a rewarding career journey in this charming and dynamic area.
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Drew Anson

Chief Delivery Officer

Drew Anson is Chief Delivery Officer at Phaxis, a Workforce Solutions Company based in New York.

In this role, Drew leads the delivery and recruiting working closely with the leadership team to define a model that is efficient at supporting the firm s current needs and is scalable for future growth.

Drew is a seasoned executive with more than 13 years of Services & Recruitment experience. In that time, he has supported numerous Fortune 100/500/1000 organizations across industries by providing global workforce solutions, namely resources and thought leadership for large-scale projects, implementations, and managed services.

Prior to joining Phaxis predecessor firm Park Hudson in 2021, Drew spent three years at engineering technology and talent solutions firm, Collabera, as Director of Sales in North Carolina. Earlier in his career, he spent nearly eight years at Insight Global, most recently as Sales Manager of the Columbus, OH office.

He holds a degree from Central Michigan University in Sales & Marketing.

Favorite Book: Extreme Ownership Jocko Willink & Leif Babin
Favorite Team: Michigan Wolverines
Inspirational Quote: There is no substitute for hard work. Thomas A. Edison